Job Context
• VA # WFP/SSA/2017/8
• Special Service Agreement, SSA-4
• The United Nations World Food Programme (WFP) is fighting hunger worldwide. We are seeking applications from Bangladeshi Nationals to fill the function of HR Assistant, (01 function) at the SSA-4 level for (03) Three Months, based in Cox`s Bazar, Bangladesh.
• Contract Type: Special Service Agreement (SSA-4)
• Contract Duration: 03 (Three) months
• Nationality: Bangladeshi Only

Job Description / Responsibility
• Under the overall guidance and supervision of HR Officer, the HR Assistant will be responsible for the following duties:
• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients;
• Assist supervisor in monitoring the contractual status of all staff on various appointments; and monitor within grade service increment schedules and ensure the timely preparation and issuance of contract renewals and personnel action forms;
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Extract and compile HR data for recruitment and selection, maintain training database, to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work in compliance with relevant processes and procedures.
• Check and maintain personnel files for all staff, ensuring all documentation is complete and maintain and update confidential personnel information and documents, and ensure relevant documents are kept in their respective files.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, experience certificates, salary certificates etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract extension, contract expiration etc), ensuring compliance with the established deadlines and accuracy of HR data.
• Facilitate preparing ID Cards for all staff and delivering them on time.
• Perform other related duties as required.

Job Nature
Contractual

Educational Requirements
University degree (Bachelor degree or equivalent) and/or Post Graduate Diploma in human resources management. Advanced university degree (Master’s degree or equivalent) in relevant subject is preferable.

Experience Requirements
• At least 2 year(s)

Job Requirements
• Experience: Two or more years of progressively responsible support work experience in general administrative work, including at least one year in human resources.
• Knowledge & Skills: Training and/or experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration.
• Language: Fluency in both oral and written communication in English and Bangla.
• OTHER SPECIFIC JOB REQUIREMENTS:
• Strong preference will be given to those who have an advance level knowledge in MS Word and Excel. The ideal candidate will be both detailed-oriented, determined, proactive and impatient to get stuff done.

Only candidates meeting the above requirements are requested to send their application quoting this vacancy announcement number and Post title along with one copy of ”CV”, updated ”Personal History Form to:
Bangladesh_Vacancy_Announcement@wfp.org mentioning the position applied on the subject line by 14 November 2017. Incomplete applications will be disregarded. Only shortlisted candidates will be contacted.

Click Download Personal History Form

Candidates who can join duties immediately should only apply.

WFP is an equal opportunity employer.
Since women are underrepresented in WFP Bangladesh, qualified female candidates are strongly encouraged to apply
Application Deadline : Nov 14, 2017