Job Description / Responsibility
Office Assistant duties:
Arranging and maintaining a pleasant office environment
Assisting the finance department in preparing the monthly bookkeeping including stamping and
Photocopying and maintaining the administrative archives
Booking and confirming all work-related travel, including flights, train/bus tickets and hotel bookings and helping expats with their holiday bookings when required
Making photocopies/scans accurately and supervising the use of the photocopier and scanners by the other staff:
Bringing signed cheques to the different banks and to some supplies (airlines)
Reception duties:
Welcome of visitors in the office with courtesy in order to promote a good front office image
Responsible for operating the telephone switchboard and dealing with all incoming outgoing and transferring of calls
Maintains the telephone directory, record changes and distribute updates as necessary
Provides general information and refers all non-routine information to supervisor
Responsible for distributing and handing all incoming and outgoing mail
Booking and confirming meetings with external contacts when requested
Keeps the reception neat and tidy
Other Duties:
Payments of monthly utility bills and submitting documents to external authorities.
Maintaining registers of all incoming mails, monthly utility bills, stationery stocks, library books and follow up in case the bill have not been received in time.
Assisting with written and verbal translation when required
Circulating meeting minutes when requested
Responsible for other general duties as requested
To help the FinCo Assist to deposit cheques in different banks

Job Nature
Contractual

Educational Requirements
Bachelor Degree

Experience Requirements
1 to 2 year(s)

Additional Job Requirements
MSF experience
Fluent in written and spoken English and Bengali
Excellent communication skills
Excellent team-working skills
Able to work in a multi cultural teal
Able to deal with confidentiality
Able to work strict procedural framework
Able to function in an environment of pressure from your own colleagues
Ability to organize and schedule work independently
Ability to adhere to timelines
Ability to work without supervision
Ability to be flexible and adaptable both in terms of working hours and the work environment
Initiative and motivation to identify areas for improvement and confidence to address them

Special Instruction : Please note that due to high number of potential applicants only short listed candidates will be contacted for the interview. Location of the interviews will be communicated.
A complete Job Profile will be available prior to hiring.
Application with no motivation letter will be discarded
Please only attach Resume and Motivation Letter.
Please send your resume (CV) and motivation letter by the deadline of 19th July, 2015 to:
Email: bangladesh-jobs@oca.msf.org