Job Context
• JOB SUMMARY: The Admin, Logistics, and Program Access Coordinator will be responsible for daily management of Relief International`s (RI`s) operations in Cox`s Bazar, Bangladesh. S/he will ensure that all logistics are in place for smooth operation of RI`s emergency response program. S/he will set up and ensure effective functioning of RI`s field office in Cox`s Bazar. S/he will provide oversight of RI`s storage warehouse, and transit of supplies to project locations. S/he will be responsible for procurement, fleet management, security personnel, and other relevant areas of operations. S/he will liaise with the other INGOs, UN agencies and other relevant stakeholders as needed.
• Duty Station : Cox`s Bazar, Bangladesh
• Report to : Emergency Team Leader
• Liases With : 1HR/Finance/Admin Officer, Medical Coordinator, Project Manager
• Contract Duration : Initially for 6 months with possibility for extension pending available funding
• Possible Contract Starting Date : September, 2017

Job Description / Responsibility
• Set up offices and staff residences in Cox’s Bazar
• Facilitate and oversee establishment of staff residence
• Ensure all staff residences and offices are equipped with essential furniture, basic supplies, and equipment, in accordance with budgets and in coordination with Team Leader.
• Line-manage guards, cooks and cleaners in the offices and guest houses.
• Supervises casual labour force.
• Continually review and identify any operational gaps affecting office, staff residence, and clinics.
• Ensures that all RI compounds are always clean, and ensure all equipment is properly maintained
• Ensure uninterrupted water supply to office and residence, and chlorination of water
• Prepare all administrative documents such as internal notes, regulation etc
• Ensure that all safety and security equipment such as fire extinguishers and first aid kits are properly distributed and marked at RI compounds, up-to-date and replenished.
• Coordinates with team leader that all needed supplies for RI compounds are available and procured in timely manner.
• Manage the fleet, ensuring that vehicles and ambulances are operational, fuelled, and maintained.
• Ensure that vehicle and generator running mileage are recoded on regular basis.
• Procurement:
• Reinforce RI standard procedures and the quality of RI internal controls
• Take lead on establishing service contracts for office supplies, fuel and in-country transportation
• Conduct market assessments and maintain supplier database.
• Organize and manage procurement according to planning and in line with RI standards/procedures
• Check reception of goods according to quality and quantity, and communicate to program or Warehouse Manager accordingly.
• Plan and prioritize daily procurement, in coordination with Team Leader and Medical Coordinator.
• Complete all requisite procurement documents (Requisitions, Quotations, GRN, Invoices, Payment Authorizations).
• Process supplier payments, ensuring all paper work is properly and promptly completed
• Procure items based on purchase requisitions initiated by program staff.
• Equipment and Asset management:
• Ensure the safety and effective use of all RI assets and property
• Ensure maintenance and repairs of RI assets and property
• Maintain an asset register, ensuring that all assets are properly logged. Update the inventory database every time when asset movement is made.
• Ensure assets purchased locally are tagged and properly recorded in the database. Ensure hard copies of assets’ permanent allocations are kept on file.

We only accept electronic applications.
If you meet the above requirements please send your CV and cover letter to email address: hrbd@ri.org with the subject line ‘Admin, Logistics, and Program Access Coordinator’.
Application Deadline : Oct 21, 2017