Job Context
The Audit Officer position is located in the Project Head Quarter, Dhaka Office under Projects Internal Audit Department. The primary purpose of this position is to formulate, monitor, analyse, and review the project`s expenditures; to determine whether organizational units in the organization are performing their planning, accounting, custodial or control activities in compliance with management instructions, applicable statements of policies and procedures, and in a manner consistent with both organization objectives and high standards of administrative practice. The Audit Officer assists the Internal Audit Team and the Project Management to strengthen internal controls & compliance.

Job Description / Responsibility
• 1. Review and check of Project HQ, Regional Office & Sub-Recipient vouchers and other relevant documents:
• Review and check bills/vouchers/invoices, Personnel & Administrative files and other relevant documents of the reports on regular basis to ensure compliance to the financial guidelines.
• Verify that the expenditures in line with the approved budget and related to project activities.
• Provide feedback to the concerned Regions, PHQ & Sub-Recipient and projects if there are deviations from the budget.
• Ensure physical verification of inventory items purchased and relevant expenditure on test basis as applicable.
• Check stock and storage of physical goods items.
• Review procurement process, review tender documents, bid summary, PO etc. on regular basis during concerned Region, PHQ & Sub-Recipient Office visit.
• The Audit Officer may also visit the vendors, beneficiaries, stakeholders and project sites as deem appropriate for expenses certification.
• Review and check the timely deduction and deposition of VAT and Tax by PHQ, Regional Office & Sub-Recipient as per GOB law.
• Document any significant anomalies, non-compliances and internal control weakness on practices, procedures, documentations and bookkeeping as may come to his notice during review of PHQ, Regional Office & Sub-Recipient books of accounts and related systems.
• The Audit Officer will Counting and reconciling Physical cash on hand at the time of their visit.
• Visit each assigned Cost Centers at least once in two months to accomplish the above stated functions.
• 2. Follow up Findings and Recommendations:
• Follow up previous audit findings and recommendations.
• Follow-up the settlement of financial claims is being made according to certified receivables and Payables.
• Follow up implementations of findings and recommendations based on visit report.
• Suggestion & Recommendation to the Regional Office Staffs for vouching preparation, guideline for attaching supporting documents with vouchers, update HR & Admin related documents.
• 2. Preparation of visit report and submission to the Management:
• Preparation and share field visit reports with the Audit Manager of USAID Agriculture Extension
• Support Activity Project and Project Management as appropriate.
• Prepare the observation summary and filled out checklist and share the same with the concerned PHQ, Regional Office & Sub-Recipient staffs.
• Prepare visitation reports based on findings, checklist and supporting documents.
• Submission of Draft Report to Audit Specialist of USAID Agriculture Extension Support Activity Project with the checklist and supporting documents and discuss gross anomalies as and where necessary.
• 3. Capacity Building and Quality Control of the Internal Audit Process:
• Comply the Rules & Regulations of the Organization.
• Comply the Rules & Regulations of the USAID Guidelines as per Cooperative Agreement between DAM & USAID.
• Assist Audit Specialist to prepare training and orientation material for Regional Staffs.
• Provide guidelines to PHQ, Regional Staffs & Sub-Recipients about USAID Compliance and update Tax & VAT Rules in consultation with Audit Manager.

Job Nature
Contractual

Educational Requirements
• Masters/MBA in Accounting/Finance or relevant field of study.
• Candidates having completed Chartered Accountancy course is preferable.
• Partly passed CA Knowledge Level/CMA Intermediate/ACCA partly passed will be an added advantage.
Experience Requirements
• At least 3 year(s)

Job Requirements
• Financial auditing experience, preferably within a national or international development organization;
• Ability to detect and interpret patterns in financial data for effective Internal Control;
• Ability to assess and improve financial systems and procedures;
• Familiarity with accounting and auditing procedures generally;
• Attentiveness to detail, ability to manage multiple tasks and meet deadlines;
• Excellent communication skills in written and spoken English.
• Minimum 3 years of progressively responsible experience in professional accounting is preferable.
• A thorough knowledge and understanding of finance principles, theories, practices and terminology is required.
• A thorough knowledge of Tax & VAT laws, regulations and procedures governing USAID financial management and USAID’s project and programming policies and processes is desirable.
• Interpersonal communication skills and negotiation skills.
• Result driven.
• Ability to work under pressure and able to meet deadline
• Good coordination skills.
• Good facilitation skills.
• High level of integrity and sense of maintaining confidentiality.
• Excellent computer (MS Office, MS Excel, MS PowerPoint) operating skills, preferably with accounting package.
• Fluency in written and verbal English.

Interested candidates meeting the above requirements are requested to apply online through email: hr@aesabd.org
Candidates should send application with complete CV (only soft copy) including contact number, passport size photograph and contact address of two referees to: The HR Manager, USAID Agricultural Extension Support Activity, Dhaka Ahsania Mission. You can also visit the project website http://www.aesabd.org for further information. Only shortlisted candidates will be called for interview.